Digital transformation

Benefits of public investment management software in Hai Duong

VY NGA January 10, 2025 05:45

Hai Duong is the first locality in the country to apply software to monitor public investment plans and progress. Although it has just been put into operation, this software has initially shown its effectiveness.

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Public investment management software has been gradually promoting its effectiveness in Hai Duong.

Timely update

In 2024, the Provincial Construction Investment Project Management Board was assigned more than VND 3,800 billion to implement 66 projects and works. Every week, the unit periodically updates project information and reports to the Department of Planning and Investment and the Provincial People's Committee Office for the units to synthesize and prepare reports to send to the Provincial People's Committee. Based on that report, the Provincial People's Committee will issue specific instructions and solutions.

Since mid-October 2024, the unit has been transferred the software application to monitor public investment plans and progress by the Provincial People's Committee Office. The application of the software has helped the unit monitor public investment plans and progress promptly and accurately for each project and construction.

Data is updated daily on the software so provincial leaders, unit leaders, and coordinating units can easily monitor and summarize from the system. Project progress is updated daily.

Mr. Le Tien Dung, Deputy Chief of Office, Chief Accountant of the Provincial Construction Investment Project Management Board, said that with this software, all project information such as total investment, capital plan, central budget capital, local budget capital, disbursement value, etc. are updated daily. Thereby, helping the unit grasp the fast or slow disbursement progress of each project. From there, specific solutions are proposed to urge construction units to speed up the progress.

According to Mr. Dung, the software application helps the unit save a lot of time and resources in reporting. Previously, the unit often had 2-3 people entering data and reporting manually, but now only 1 person can monitor and update data. Data will be synchronized on the software quickly and accurately.

The software for monitoring public investment plans and progress was developed by the Information Technology Center and the Provincial People's Committee Office from the beginning of October 2024. After 1 month of research and development, in early November 2024, the software was widely applied throughout the province.

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Construction of Hai Duong Obstetrics and Gynecology Hospital Phase II Investment Project. Photo: THANH CHUNG

Mr. Dinh Bao Ngoc, Director of the Information Technology Center, creator of the software to monitor public investment plans and progress, said that disbursement of public investment capital is an important task of the province. However, the disbursement progress of many projects and investment works is very slow. Many units have not promptly updated and reported the progress of public investment disbursement, making it difficult and untimely for leaders at all levels to grasp and direct.

Implementing the direction of the Provincial People's Committee Chairman, since October 2024, the Information Technology Center and the Provincial People's Committee Office have researched, built, and operated this software for application throughout the province.

The software is applied to all 3 levels: province, district, commune (each level manages its own level) corresponding to 3 project levels: province, district, commune. For the provincial level, it will cover the entire disbursement progress of public investment projects implemented throughout the province; the implementation and disbursement progress of each specific project. From there, the provincial leaders will supervise, promptly direct and resolve difficulties and problems for each project.

Mr. Ngoc cited Thanh Ha district as a specific example, where by the end of November the disbursement rate of public investment capital had only reached 11.4% (the lowest in the province). Through understanding and monitoring on the software, Chairman of the Provincial People's Committee Le Ngoc Chau severely criticized this locality, and at the same time requested the locality to immediately implement solutions to remove obstacles and difficulties in disbursing public investment capital. By the end of January 4, 2025, Thanh Ha district had disbursed 223 billion VND of public investment capital, reaching 69% of the plan.

According to the Project Management Board and Construction Investment of Kim Thanh district, to operate and apply this software, the unit has entered the entire data system on projects and works using public investment capital in the district into the computer. Since using the software, the project database has been regularly enriched, updated, and refined in a timely and accurate manner.

With this software, the implementer can continuously update data to the system anytime, anywhere, helping leaders have an intuitive view and timely direction. The software can meet detailed business requirements for each different unit and can be used, monitored and displayed on computer and phone screens to help managers and employees update project information as quickly as possible. Progress updates are performed regularly, ensuring the criteria of "correct, sufficient, clean, and alive".

Continue to improve

Currently, the software for monitoring public investment plans and progress is managing and operating about 1,500 investment projects. The completion of the construction and operation of the software for monitoring public investment plans and progress has brought many benefits, contributing to promoting the progress of investment capital disbursement in the province.

According to some local leaders at district and commune levels, this software helps investment decision makers and capital management units easily monitor, summarize and report on the progress of each specific project. The head of the capital management agency of each project and construction will know which projects have a fast or slow disbursement progress compared to the plan when accessing the software, thereby having timely solutions. Updating the progress every day, early, fast and accurate will help the unit make timely adjustments so that the capital disbursement progress is not delayed. Overcoming the situation of capital disbursement being concentrated in the last months of the year as before.

Although the software for monitoring public investment plans and progress brings many benefits, there are still some limitations that need to be overcome. Mr. Dinh Bao Ngoc, Director of the Information Technology Center, Office of the Provincial People's Committee, said that in the coming time, the unit will continue to research, improve and upgrade some features of the software such as the progress of each project, projects with problems and bottlenecks will also be updated.

Easy to operate and use

Previously, we used Excel software to track and update data and project progress. When switching to public investment management software, I found it easy to use and operate.

Although I have just started using the software, I have found it to be initially effective, helping to save time and human resources in tracking data updates and reporting. Data exploitation and updating are quick and synchronous.

Dao Dinh Hoang, Deputy Director in charge of Binh Giang District Construction Investment Project Management Board

Suggest adding more data on disbursement percentage on disbursement chart

Public investment management software is providing great support in monitoring disbursement progress. We regularly update and monitor the software on a daily basis. Not only do we monitor the progress of our unit and locality, but the chart also shows data from other localities. When monitoring the chart with such specific and general data, each unit is also more responsible in performing assigned tasks.

However, we recommend that the Information Technology Center add data on the disbursement percentage on the disbursement chart so that localities can track it more easily.

Vu Cong Cuong, Director of Ninh Giang District Construction Investment Project Management Board

VY NGA
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Benefits of public investment management software in Hai Duong